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You should have a line at the bottom of the letter on which the new hire can sign. No this does not create a contractual situation but it does signify that the new hire has received and read a copy of the letter. Recently we concluded the placement of a Senior Sales Representative for a publicly traded company. The role was ripe with potential as the company products were being widely embraced by current and new customers. The recruiting process went smoothly as the candidate progressed through several rounds of face to face interviews with company executives. At the conclusion of the final interview our candidate was pulled aside by his prospective boss the Vice President of Sales.
Before starting your phone screen you might begin the conversation in a similar manner as "This call should last approximately twenty to thirty minutes. I m just going to ask a few high-level questions that human resource and the hiring manager would like for me to ask." You are setting time expectations for both of you to keep and shifting the questions away from you needing the answers to H.R. and the hiring manager needing you to gather the data for them. By shifting the need for information directly away from you the candidate might feel a little more comfortable in discussing uncomfortable topics such as salary. Be prepared. Be prepared to answer any questions the candidate may have. Have all necessary information at hand.
To ensure that the offer is a smooth transition in the overall recruitment process incorporate the following four steps: 1. Begin with the end in mind 2. Set the tone 3. Be prepared 4. Always be in control Begin with the end in mind. The salary negotiation process begins with the first conversation you have with the candidate during the phone screening. A typical phone screen lasts 30 minutes. This beginning conversation should evolve around what skills the candidate has how their skills can benefit the company how our role can benefit the candidate career and what is the candidate salary history along with their salary goals. Set the tone. By beginning with the end in mind you are also setting the tone.